Benefits in reporting in EMS scheduling software

Emergency medical services are gauged by time—the quickness of their response, and how they utilize extremely fleeting time windows. That time management philosophy extends to EMS administrators in charge of scheduling and shift oversight. EMS staff scheduling is no longer a task that can be effectively done with paper.

Scheduling software is a necessary part of today’s EMS industry. Besides eliminating the time-consuming mess of a paper trail, scheduling software helps keep EMS service in good business health in many areas—time, and personnel management, payroll, reporting, even service quality.

Common EMS schedule report types

Scheduling software reports cover more than just attendance and time slots. When fully integrated with other pillars of your business—payroll, accounting, HR, and others—they’re crucial tools in developing a profile of your EMS company’s business and where it’s going.

The most prominent features of professional EMS scheduling software include:

  • Schedule reports. These help you see the schedule for all your company’s employees at a glance for an overall snapshot of your daily, weekly, or even monthly schedule. You can view the schedules of certain employees, narrow in on specific time frames, or view past schedule histories.
  • Time-off and vacation reports. Time-off reports help you keep track of employees who are taking breaks in the future. You can also view the vacation accrual hours of every employee and pending time-off requests;  you can, even determine which employees are taking over-advantage of your business’s time-off policy.
  • Attendance reports. Scheduling software can show you when employees are clocking in and out, and where they’re stationed in the field. These reports reveal attendance problems before they happen by showing patterns and trends of given employees, making it easy to correct mistakes or discrepancies through easy editing.
  • Payroll reports. See each employee’s payroll history, sort by earning code, view weekly or monthly summaries, verify overtime payouts, and more. Time sheets may be uploaded with specific accounting software to be relayed to payroll companies, so they can use a summary to check pending checks or direct deposits.
  • Credential trackers. Keep up to date on where each employee stands with credential and certification renewal. The software can send notices to employees when it’s time to renew. When connected to educational software, credential trackers can help employees complete the tasks required to complete their certification.
  • Personnel information. Have easy access to vital employees’ contact information, work history, emergency contacts, experience, and other data. Track short term disability of your employees with flags for schedulers to review prior to filling a shift.

How reporting in EMS scheduling software benefits your business

Incorporating schedule software into your EMS business’s office can quickly simplify daily office operations, but its benefits can extend to all aspects of modern emergency medical service. Reporting can make sweeping improvements in many areas you might not initially expect.

Keeps employees accountable

EMS scheduling software makes it easier to manage the schedules of your employees, knowing when they check in and out. It can show which employees are coming in late and require that they supply a written explanation of why they’re tardy. Scheduling software can show you the check-in patterns of each employee, and help you make decisions about how to handle potential issues.

Allows better control over company finances

Scheduling software can generate timesheet reports that give you a better grip on your EMS company’s budget and expenses. You can see where the money’s going before you pay, and easily make adjustments where necessary. Get more exact perspectives through filters by earning codes, variable payroll periods, specific employees, or units.

Consolidates information more easily

Data is more accessible and powerful when it’s centralized and quickly retrievable. Scheduling software keeps supervisors and managers updated by making shift schedules, daily reports, and other details all in the same place. This cuts the need for the time-depleting task of manually filling, filing, and sorting reams of paper reports.

Reduces risk and limits liability

EMS scheduling software allows you to manipulate workers’ shifts to give them their required rest times. This is important for their continued health and safety, but it also lessens the chance of exhaustion-related errors and fatal mistakes that can expose your company to malpractice or other legal liabilities. Modules that regulate overtime policy can prevent workers from staying on the job too long by automatically checking them out in the field.

Credential tracker components also contribute to keeping your EMS company’s accountability. By ensuring that no employees with lapsed or incomplete accreditation can check in, you’ll deter the legal risk of having an uncertified practitioner out in the field.

Improves your company’s skillset 

Credential management in scheduling software can be used to complete your employees’ training on recent technology, updated procedures, license recertification and practices. This can ensure your EMS business is updated and confirmed with the most effective, modern medical emergency tools and techniques.

Provides broad access to scheduling tools

EMS scheduling software is most effective when it’s accessible across a variety of screens. Mobile compatibility helps employees make updates or check in straight from the field. Managers can view and update data or approve employee requests from their home. When using cloud technology for data storage, scheduling software can expand your physical workplace and increase overall efficiency. Send out open shifts notifications easily to make sure your shifts are filled, using the technology that only a scheduling platform can provide.

Generates data that’s easy to read and export

EMS scheduling software works with every meaningful file program or format: Excel, Word, CSV, HTML, PDF—any of the most typically shared software or types. This makes reports easier to generate and distribute across all necessary departments or parties.

An all-in-one solution for schedule and office management

Scheduling software helps keep an EMS company on the right track. It gives administrators and schedulers more power and flexibility with time shifts, encourages interactivity, guards against incomplete or missing data, cuts down on errors, and helps in keeping your business fluid and accountable. It’s a necessary tool for the tougher requirements of 21st-century medical service.